Digital waste tracking for UK waste receiving sites

DWTS is live for waste receiving sites in England and Wales. Record every load at the gate and LoadLog submits it to DEFRA automatically. Scotland and Northern Ireland follow in January 2027.

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Or create a free waste transfer note, no account needed.

DWTS is live: from 1 October 2026, waste receiving sites in England and Wales must record every load digitally and submit it to DEFRA. Scotland and Northern Ireland follow in January 2027. Start free →

Why digital waste tracking matters

Paper Waste Transfer Notes have been the backbone of UK waste compliance since the 1990s. That has now changed. Under Section 58 of the Environment Act 2021, DEFRA's Digital Waste Tracking Service (DWTS) has replaced the paper WTN with a single digital record for every waste movement in the country.

For permitted waste receiving sites, transfer stations, recycling facilities, skip yards and landfill operators among them, this means every incoming load has to be recorded digitally within two working days of arrival. A WTN written out by hand and filed in a folder is no longer good enough.

LoadLog connects directly to the DEFRA DWTS API, so you can record a load, capture the signatures and submit the Waste Transfer Note without leaving the yard. No paper trail to lose, no spreadsheet to maintain and no enterprise software to learn.

How it works

1

Record the load

Enter the waste description, EWC code, vehicle registration, carrier details and destination site into a simple form on any device, phone, tablet or desktop. The form mirrors DEFRA's required fields, so nothing gets missed.

2

Sign digitally

The waste producer, carrier and receiver each sign on screen. Every signature is timestamped and bound to the record, so there's no paper to print, post or lose.

3

Submit to DEFRA

One tap sends the completed Waste Transfer Note to the DEFRA Digital Waste Tracking Service through our direct API integration. You'll get a confirmation receipt and a DEFRA submission ID within seconds.

LoadLog dashboard showing this month's waste transfer note totals and recent submissions

See LoadLog in action

Watch the full demo, from signing in to a note submitted to DEFRA.

Built for the sites that receive waste

LoadLog is built for permitted waste receiving sites, the organisations legally required to record every incoming load digitally:

  • Skip hire companies
  • Independent waste transfer stations
  • Recycling facilities and materials recovery facilities
  • Vehicle breakers and ATFs
  • Landfill operators
  • Any permitted site that receives waste from carriers

If your site holds an environmental permit and takes in waste from carriers, LoadLog gets you compliant without the cost of a full enterprise system. From October 2027, waste carriers, brokers and dealers join the scheme too. LoadLog will extend to support carrier accounts ahead of that date.

Everything you need for waste compliance

Built specifically for UK waste receiving sites, not bolted on from a generic ERP.

Works on any device

LoadLog runs in the browser on your phone, tablet or desktop. No app to install and nothing to download, just sign in and record a load.

Digital signatures

Capture signatures from the producer, carrier and receiver on screen. No paper authorisation, no scanning, no chasing someone down for a wet signature.

Automatic DEFRA submission

Completed WTNs go to the DWTS automatically, with automatic retry if the connection drops, a full audit trail and a confirmation receipt for every submission.

Carrier verification

Every carrier registration number is checked automatically against all four UK public registers, so you know who's collecting or delivering waste before they arrive on site.

PDF records

Every submitted WTN generates a professional PDF copy you can download, print or email, ready for your own files or an Environment Agency inspection.

Full audit trail

Every field, every edit and every submission is logged with a timestamp, giving you complete traceability for compliance reporting.

Role-based access

Set up Admin, Operator and Viewer accounts for your team, so the right people can create and submit WTNs while everyone else can see what's needed without the risk of accidental changes.

Sandbox and production modes

Test your full workflow against DEFRA's sandbox environment before you go live, then switch to production with the same account once you're ready.

Reusable templates

Save a template for the loads you handle every day, or copy a ready-made one from the sample library. Repeat loads take seconds to record, with the codes, descriptions and carrier details already filled in.

Import your existing records

Already keep your loads in a spreadsheet or a weighbridge system? Import the rows as a CSV or paste them in. LoadLog matches your columns, remembers the mapping for next time, and shows a dry run before anything is saved, so a day's tickets arrive as drafts ready to review and submit.

The LoadLog dashboard on a mobile phone, with stacked activity cards and a recent waste transfer note list

Straightforward by design

LoadLog does one job: it records a waste load, takes the signatures and submits the Waste Transfer Note to DEFRA. There are no modules to configure, nothing to install and no integration project, and it runs in the browser on the devices your team already uses.

That leaves very little to learn. The record form mirrors DEFRA's required fields so nothing gets missed, templates fill in the details for the loads you handle regularly, and if something needs fixing before submission, LoadLog tells you exactly what in plain language. Most people are testing a load in DEFRA's sandbox within half an hour of signing up.

Free tools

EWC code lookup - search the full European Waste Catalogue in seconds.

Open the free lookup →

Waste transfer note generator: fill in a load and print a paper note, no account needed.

Open the WTN generator →

Simple, transparent pricing

Start free and upgrade as you grow. No hidden fees, no long contracts, payment by GoCardless Direct Debit.

Free

£0/mo

  • ✓ 1 admin user
  • ✓ 5 WTNs per month
  • ✓ Digital signatures
  • ✓ DEFRA submission
  • ✓ Carrier checks (all four UK registers)
  • ✓ 4 WTN templates
  • ✓ Weekly activity digest email
Get Started Free
Most Popular

Compliance Lite

£12/mo

  • ✓ 1 admin + 2 operators
  • ✓ Unlimited WTNs
  • ✓ Carrier checks (all four UK registers)
  • ✓ PDF export
  • ✓ Email PDF
  • ✓ 10 WTN templates
  • ✓ Use sample templates
  • ✓ CSV import (1,000 rows a month)
  • ✓ Activity digest email (daily, weekly or monthly)
Get Started

Compliance Plus

£49/mo

  • ✓ 3 admins + 10 operators
  • ✓ Unlimited WTNs
  • ✓ Multi-site support (up to 5 sites)
  • ✓ 50 WTN templates
  • ✓ Use sample templates
  • ✓ Email support
  • ✓ CSV import (5,000 rows a month)
  • ✓ Activity digest email (daily, weekly or monthly)
Get Started
View full pricing details →

Built on UK-hosted, secure infrastructure

Your waste compliance data stays in the UK. LoadLog is hosted on Ionos and Supabase infrastructure in UK data centres, encrypted in transit and at rest, with a complete audit trail of every action taken on your account. RDC IT Solutions Ltd is ICO registered and built to be fully GDPR compliant from the ground up.

Frequently asked questions

What is the Digital Waste Tracking Service?
The DWTS is DEFRA's replacement for the paper Waste Transfer Note. Under Section 58 of the Environment Act 2021, every waste movement in the UK is recorded on a single digital system instead of on paper kept on site. It's run by DEFRA, the Department for Environment, Food and Rural Affairs, and connects directly to the Environment Agency's enforcement systems.
When does this become mandatory?
Permitted waste receiving sites in England and Wales have had to comply since 1 October 2026. Scotland and Northern Ireland follow from January 2027. Waste carriers, brokers and dealers join the scheme from October 2027.
Do I need a DEFRA API code?
Yes. You'll register with DEFRA's Digital Waste Tracking Service to get your credentials, and LoadLog uses these to submit your WTNs automatically. If you haven't registered yet, we'll guide you through it during setup. DEFRA also charges its own annual service fee of £26 per organisation for access to the platform, separate from your LoadLog subscription.
What is a Waste Transfer Note?
A Waste Transfer Note, or WTN, is the legal record created every time non-hazardous waste moves from one party to another, for example from a carrier to a receiving site. It records what the waste is, where it came from, who carried it and where it ended up. From October 2026, this record has to be created and stored digitally through the DWTS rather than on paper.
What happens if I miss the deadline?
Operating without a compliant digital record after your mandatory date can lead to a fixed penalty of £1,000 per breach, rising by 50% if it isn't paid on time. On top of that, the Environment Agency can issue a variable penalty with no upper limit for serious or repeated breaches. In the most serious cases you could face criminal prosecution, and your environmental permit can be suspended or revoked.
Can I try LoadLog before committing?
Yes. The Free plan gives you 5 WTNs a month with no credit card required, so you can test the whole workflow, from recording a load to submitting it to DEFRA's sandbox environment, before paying for anything.
Are there any setup fees or hidden costs?
No setup fees and no per-user charges. Everything listed in a plan is included in its price, the Free plan needs no credit card, and monthly plans have no minimum term. Annual billing is pre-paid for the full year. The only extra cost is DEFRA's own annual service fee of £26 per legal entity, which goes directly to DEFRA, not to us.
Do I need training to use LoadLog?
No. LoadLog is designed so anyone on your team, from weighbridge staff to office admin, can record a compliant Waste Transfer Note without training. The form mirrors DEFRA's required fields so nothing gets missed, and templates take care of the loads you handle regularly. If a question comes up, email support is included on every plan.
Is my data secure?
Yes. All data is hosted in the UK, encrypted in transit and at rest, and backed by a complete audit trail of every action on your account. RDC IT Solutions Ltd is ICO registered and built to GDPR standards.
What support do you provide?
Every plan includes email support. Enterprise customers also get access to a dedicated support portal. Full details are on the Pricing page.
Can I import spreadsheets into LoadLog?
Yes, on paid plans you can import a CSV file or paste rows from Excel or Google Sheets, as a one-off move or as part of your regular workflow. If your loads are exported from a weighbridge system, that works the same way. LoadLog matches your columns automatically and remembers the mapping, and a preview shows exactly what will be created before anything is saved. Rows with problems are listed so you can fix them and bring them in later, and the batch arrives as draft notes ready to review and submit.
Does LoadLog email me activity reports?
Yes, if you switch it on. Every plan can email a digest of activity, weekly on the Free plan and daily, weekly or monthly on paid plans. It covers loads recorded, submissions sent and anything that needs attention, with a breakdown of tonnage by EWC code on paid plans. You choose who receives it in Settings, then Email Preferences, and it is off by default.

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